Services: Genetics Department and Harvard Medical School

AudioVisual Equipment
Ella Sexton (432-6542) in the Main Office is responsible for signing out of LCD projectors, laser pointers and the LCD remotes for NRB Rooms 258, 350 and 354. All three rooms have a ceiling mounted LCD projectors.  Please make a special effort to insure that ceiling-mounted LCD projectors are turned off at the end of presentations.

Building Access
Access to NRB during the day requires that you present your Harvard ID to the security guard. Nights and evenings use this card to swipe in at both the Louis Pasteur and Blackfan entrances; your swipe card will also be required to gain access to the 2nd and 3rd floors. To obtain swipe privileges requires both authorization by the Director of the Department of Genetics (Vonda Shannon) and completion of NRB safety training. The Main Office has both the Access Request form and information on obtaining necessary safety training.

Building Hours
The New Research Building is open (unlocked) 7:00 AM to 7:00 PM  Monday through Friday. It is locked evenings and weekends.

Building Maintenance Requests
Lab related requests should be made to the JCI Control Center by calling 432-1901. Report problems with building equipment, e.g., autoclaves or ice makers, directly to the Main Office (432-7666). For lab-related requests you will be asked for a 33 digit billing account number.

Bicycle Cage
A secure bike cage is located adjacent to the HIM Building near the Vanderbilt Hall. Please contact the HMS Parking Office (432-1111) for authorization to use this facility.

Crimson Cash
The cash registers in the Elements Café and Aliquot's, as well as the vending machines in the NRB, are equipped with Crimson Cash card readers.

Aliquot's / Starbucks Specialty Shop
Adjacent to Elements Café, Aliquot's is open 7:30 AM until 11:30 AM for breakfast and as a coffee bar from 3:00 PM until 7:00 PM.

Elements Café
Located on the first floor of the NRB Elements Cafe is open for full service lunch during 11:30 AM until 2:00 PM and a PM snack break from 2:00 PM until 3:00 PM. It is not open evenings or weekends.

Check the Restaurant Associates web page for additional HMS campus services.

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Custodial Services
Most routine cleaning is performed at night by a night custodial crew. Special day-time custodial assistance can be requested by calling Vincent Mazzone at 432-2923.

Loading Dock and Deliveries
The NRB loading dock is open 7 AM until 3 PM Monday through Friday. If you need to make arrangements for a special delivery, or have questions about the loading dock, contact the Shipping and Receiving Manager, David Cunha, at 432-2769. Research supplies are typically delivered to the lab once a day about 12 PM.

Lock Out Procedure
During regular hours (7 AM until 7 PM Monday through Friday) contact the security desk on the first floor of the NRB (432-6009). During other hours and weekends contact this same security desk, but expect a slower response due to reduced staffing.

Mail and FedEx
Campus and US mail is delivered and sorted into the mailboxes in front of the Main Office each morning. Outgoing mail will be picked up at that time. Federal Express is picked up daily around 5 PM in front of the Chair’s Office (Room 360). Terri Broderick has Federal Express envelopes and label materials.

NRB Safety Office
The safety office is located within the NRB on the Second Floor (Room 201; phone 432-2925). Their web site is:

                http://www.himnrbehs.com

All employees of the Department of Genetics must be safety certified by this office. Contact them directly to determine the best way to obtain necessary certification which must be renewed on an annual basis. Failure to renew will result in loss of building swipe  access evenings and weekends.

This safety office has responsibility for all aspects of safety except radiation safety and laser safety. Contact the HU Radiation Safety Office (495-2060) when dealing with radioactive or laser radiation.

Pets
Please be considerate and do not bring your pet to work.

Smoking
Smoking is prohibited in all Harvard buildings. Please smoke outside well away from the building.

Teleconferencing
Conference rooms 258 and 354 are set up for teleconferencing. The phone number, which is always active, is 432-6682. The same number is present in both rooms. Terri Broderick coordinates use of the department’s Polycom speaker phone.

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Shuttle Buses
The Harvard Longwood M2 shuttle runs between Vanderbilt Hall and the Johnson Gate on the Cambridge campus Monday through Saturday. All faculty, staff, undergraduate students and HMS students ride free by swiping a valid HU, HMS, HSPH, HSDM and DMS ID when entering the bus. Others must purchase a ticket at the M2 ticket offices or use their Crimson Cash account.

The Ruggles Express is a free shuttle bus between the Longwood Medical Area and Ruggles T Station.

Taxi Escort Service
Taxi escort service from the campus to the individual’s home is available seven days a week for students, faculty and staff.

This service is free; rider needs only to show valid photo ID badge. Service is arranged through the security officer at the Vanderbilt Hall lobby. Taxis will take the rider within one mile of the Longwood campus without charge. Beyond the one mile radius the fare for the cab will be the responsibility of the rider.

Walking Escort Service
The campus walking escort service  is available 24 hours a day. To obtain a walking escort from a member of the HMS Security Staff call 432-1379.  A security officer will excort you to your vehicle on campus, to the nearest MBTA stop, or any other destination on campus.

Weekend and Evening Parking
The Genetics Department has an agreement with the HMS Parking Office to provide free parking in the NRB on weekends and M-F week nights. You must apply for this privilege by first contacting the Main Office and then visiting the Parking Office. Renewal is not automatic and must be done each fiscal year (prior to July 1st). Do not use this as a means of storing your car in the parking garage.

Vending Machines
There are vending machines located on the third floor in back of the Sky Lobby. They are Crimson Cash compatible.

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